IEEE World Haptics 2017

Presenter Instructions

Instructions for Oral Presentations

Instructions for Posters

Instructions for WiP

Technical Papers (Oral)

Podium presentations will occur in one of six technical sessions, as well as in the ToH featured session. A single-track format will be followed. See the conference program for paper assignment to each session: http://www.worldhaptics2017.org/program/

For each presentation a 15-minute time slot in total is available. Please allot sufficient time for questions and change of speakers. Due to the tight program, the timing will be strictly enforced. Please adhere to the specified duration.

Own laptops can be used for presentation; the provided connection is VGA. For other plugs/connectors, please provide an adapter and test the functionality beforehand.

A conference laptop with a current Windows operating system will also be available. Preferably you submit your presentation files in the week before the conference. Preferred formats are PowerPoint and Adobe PDF. For submission of larger files please get in touch with the organizers via: contact@worldhaptics2017.org

Alternatively, you can bring your presentation on a USB stick well ahead before your session begins – preferably the day before – to transfer it to the conference laptop.

In order to ensure a smooth running of the session, please test your presentation in a break before (especially when using the conference laptop). Also contact the respective session chairs beforehand for final instructions.


Technical Papers (Poster)

Poster presentations will take place in one of two dedicated afternoon sessions of 90 minutes each, on Wednesday (June 7) and Thursday (June 8) afternoon. In order to increase the visibility, authors will also give a teaser presentation in a dedicated morning session on the respective day. See the conference program for the assignment of your poster presentation to a day: http://www.worldhaptics2017.org/program/

The location for display of the posters is “Tenne OG” – i.e. the first floor of the demo/poster area. Poster boards will be labeled with the respective IDs.

Posters should be put up the latest until 10:30am of the first conference day (Wednesday, June 7); and they should be removed again until 10:30am of the last conference day (Friday, June 9). Any posters remaining by lunch time on Friday, June 9, will be disposed of.

Available space for posters on the boards is standard A0 format (vertical). Posters have to be printed by the authors. Ensure that posters are created in portrait (vertical) format, not in landscape. Materials for mounting the posters will be provided at the conference.

Poster presenters are also asked to participate in a poster teaser session. Presenters should prepare and send in advance a single teaser slide, which will be displayed for 60 seconds during one teaser session. Authors should deliver during this time an oral teaser to interest attendees in their work. Note that the idea is to attract attention, not to tell all.

The teaser slides will be advanced automatically. Also, no user interaction for presenters will be possible. Thus, the slides have to be prepared accordingly. Note that videos are not permitted. Animations are possible, but not recommended. Any animations should run automatically and be completed in the available time.

A template for the teaser slides is available (Template_teaser_posterID.pptx) but you are free to prepare your own. The slides should contain at least the poster number on the upper right side (e.g. P1.15), as well as title, authors, and affiliations. Please employ 4:3 format. For organizational reasons only a current PowerPoint format will be accepted. The slides will be compiled into one file and be run using a Microsoft OS laptop. In case the slide is prepared with a different software and/or in a different OS, please make an effort to test in advance that the formatting is maintained when transferring the file to a different environment.

Each teaser file has to be submitted before the conference – deadline is May 31, 2017, 23:59 CEST. The file has to be named “teaser_<posterID>.pptx”. Using as subject line “[WHC Teaser file] <posterID>” please send the file via email to: contact@worldhaptics2017.org

In case of difficulties with large file sizes please get in touch with the organizers via the same email address.

For the teaser session at the conference, one poster author per paper is requested to line up in front of the podium (facing the audience). Teaser presenters should form a line next to each other, lining up by ID as specified in the program (and below). A microphone will be provided and should be passed from one speaker to the next. Please note that authors do not walk up to the podium, but remain at their location during this process.

For each teaser session poster papers will be divided into two batches, thus the presentation procedure described above happens twice per session. In order to ensure a smooth running of the session, please be prepared to line up quickly – at the start or in the middle of the session, depending on the batch. Please position yourself in the line approximately according to your poster number (and thus the order in the batch), left to right.

  • Poster Teaser Session 1 (Wednesday) – Batch 1: Posters P1.01 – P1.23
  • Poster Teaser Session 1 (Wednesday) – Batch 2: Posters P1.24 – P1.45
  • Poster Teaser Session 2 (Thursday) – Batch 1: Posters P2.46 – P2.68
  • Poster Teaser Session 2 (Thursday) – Batch 2: Posters P2.69 – P2.89

Please get in contact in case of any question.

Download (PPTX)


Work-in-Progress Papers

The Work-in-Progress (WIP) session will take place in the late afternoon of the first main conference day, June 7th, 17:45-18:45. The WIP session will run in parallel with the afternoon demo session.

WIP papers will be presented as posters (A0 format). The location is the “Tenne OG” – i.e. the first floor of the demo/poster area. Poster boards will be labeled with the respective paper ID (WiP.1-WiP.40). Please refer to the conference webpage for IDs.

WIP posters should be put up the latest until 10:30am of the first conference day (June 7); and they should be removed again until 10:30am of the last conference day (June 9). Any posters remaining by lunch time on the Friday, June 9, will be disposed of.

Available space for posters on the boards is standard A0 format (vertical). Posters have to be printed by the authors. Ensure that posters are created in portrait (vertical) format, not in landscape. Materials for mounting the posters will be provided at the conference.

In addition, each WIP contribution will be presented to the audience via an outline slide, to be displayed on screens during the coffee and lunch breaks. All these slides will be collected in advance and be compiled into a single movie. In the latter, each outline slide will be shown for 10 seconds.

For preparing the movie, please use the provided template (outline_<WiPID>.pptx). The outline slides should contain at least the WIP number on the upper right side, as well as title, authors, and affiliations. Please follow a 4:3 format.

For organizational reasons only a current PowerPoint format will be accepted. In case the slide is prepared with a different software and/or in a different OS, please make an effort to test in advance that the formatting is maintained when transferring the file to a different environment. Embedded videos are allowed, but make an attempt to employ widely available video codecs and WMV format.

Each WIP outline file has to be submitted before the conference – deadline is May 31, 2017, 23:59 CEST. The file has to be named “outline_<WiPID>.pptx”. Using as subject line “[WHC WIP Outline file] <WiPID>”. Due to the expected size, please send an email with a link for download to: wip@worldhaptics2017.org

Please feel free to send smaller files directly via email to the address given above.

Download (PPTX)